Track registration and transport separately
Submitting a conference registration form does not by itself confirm attendance or reserve a hotel. Keep the organiser’s confirmation, hotel approval and transport documents under separate headings. Record who follows up each item instead of assuming the travel team also handles event registration.
Identify the sessions that matter
Mark any registration appointments, workshops or evening events you intend to attend alongside the main programme. Copying only the general conference dates can overlook the arrival and departure times actually needed. Note the date and source of the current programme.
Share changes with the right person
Tell the travel coordinator if registration is delayed or a session changes venue. A change in one arrangement does not automatically update the others. Review flight, hotel and transfer options against the revised session times.
Use one final checklist
When sending KUNET a travel request, include the selected sessions, event address and registration status. Check that the organiser’s confirmation and travel documents support the same programme. Assign an owner and follow-up time to each outstanding item.
