Check what the address identifies
A company’s registered office may differ from the meeting venue. Confirm the address on the invitation with the host. Record the building name, street, number and campus where relevant. Use a map pin to support the written address rather than treating it as a complete substitute.
Distinguish the entrance from the meeting point
At a large venue, the visitor entrance, vehicle drop-off and meeting room may be in different places. Explain which entrance travellers should use and where colleagues will meet. Share any current visitor instructions supplied by the host with the people who need them.
Share the actual arrival requirement
Include both the meeting start and the time travellers should be ready inside the building. Note any registration or team gathering beforehand. Do not present travel time as a guarantee; the departure time needs to be assessed alongside the route and conditions on the day.
Confirm receipt of the final change
If the address or entrance changes, a short correction to an old message may be insufficient. Send the full updated address, highlight the changed field and confirm receipt. Give KUNET the date, passenger count, pickup point and required arrival time together.
