Describe how the room will be used
A presentation, small-group workshop and meeting with remote participants may need different arrangements. Include the purpose and attendance in the request. If numbers vary during the day, specify them by session. Asking only for a large or small room gives too little context for comparison.
Specify the seating arrangement
Distinguish a discussion around a table from rows for a presentation. Ask the venue to assess the requested layout alongside attendance. A room photograph alone does not confirm that the same arrangement or equipment will be available on the requested date.
Make technical requirements specific
List display, connection, sound and remote-participation needs separately. Ask how compatibility with the devices to be used will be checked. Retain confirmations about support, setup time and connectivity, without assuming every service is included in the room price.
Complete the timing and service scope
Explain whether setup time is required before participants arrive. Share break times, refreshments and any additional space requirements. Giving KUNET one consolidated brief makes it easier to compare options against the same service scope.
