Separate traveller and invoice details
The traveller’s name and the company invoice record serve different purposes. Keep them distinct in the request. Check traveller details against the relevant travel document and company details against the current accounting record. Have the authorised contact verify the information before sending it to KUNET.
Use the current company record
Use the company name, address and identifiers approved by your accounting team. Details copied from an old email may have changed. For reservations involving multiple entities or branches, explain which record applies at the start. Confirm tax or document questions with your company’s qualified adviser.
Make the cost centre visible
A project, department or cost centre may be needed for internal reporting. Include it if your company process requires it. Reservation reference, service type and dates help accounting staff identify the transaction. Avoid distributing unnecessary personal information in broad reports.
Compare records after amendments
After a cancellation or change, review the service and document status with relevant parties. State which booking replaces the previous reference. Explain invoicing requirements alongside the service scope when contacting KUNET. This guide concerns information preparation rather than tax advice.
