Do not assume a shared return
Colleagues leaving together for an exhibition or meeting may finish their assignments on different dates. Record each person's final business commitment instead of copying one return date to the entire group. State the preferred return date and local time window.
Check the final hotel night separately
Keep the flight date and last accommodation night in separate fields. Extending a ticket request alone can leave a missing hotel night. Where colleagues share a room, ask the property how occupancy will continue after one person leaves. Do not assume the rate or room arrangement remains unchanged.
Match transfers to named travellers
Prepare separate departure lists according to flight times and baggage needs rather than assigning everyone to one vehicle. Show which person joins each transfer. When plans change, check that a traveller removed from one list is included in the replacement arrangement. Finalise vehicle arrangements with the provider's confirmation.
Send KUNET the current return table
Include names, final working days, last hotel nights, flight preferences and transfer needs together. Distinguish pending approvals from confirmed arrangements. At the end of the trip, one group reference does not establish that every individual arrangement is complete. Check each traveller's latest documents and share updates with the people organising the departure.
