Separate room access from meeting time
If you have an afternoon appointment on the final day, do not assume the room remains available until it ends. Confirm the checkout time applicable to your reservation. Label late checkout as either requested or confirmed in the itinerary, and ask about any additional charge.
Set aside what you will need
Keep meeting documents, chargers and essential personal items accessible if you may need them after leaving the room. Ask the hotel whether luggage storage is available, when bags can be collected and how collection works. Storing luggage and retaining room access are separate requirements.
Clarify the meeting space
If you need somewhere for an online meeting or preparation, avoid committing to the lobby without checking suitability. Ask about an appropriate workspace, reservation requirements and conditions of use. Consider whether a shared area meets your needs for quiet and privacy.
Include the final departure from the hotel
If you must return from the meeting venue to collect bags, include that stop in the transfer brief. When sending the final-day schedule to KUNET, list checkout, the appointment, luggage collection and airport departure separately. Confirmation of one service does not automatically cover the others. Keep subsequent changes visible in the same current itinerary.
